Cloud Solutions > Canvas
Canvas is a cloud based solution that allows you to create your own customised “Apps” for your smartphones/tablets. These Apps replace all paper form in your business, allowing your team to capture and distribute any form without having to print or carry any paper. Create advanced job sheets, safety checklists, digital invoices, employee timesheets, leave applications and more.
Canvas saves you time and money
A 1 hour drive to/from the office once a week by a staff member to deliver/manage paperwork costs around $25 staff time + $10 fuel cost, totalling $35 (plus cost of paper/printing etc). This directly costs your business over $1,800 a year. Could that 1 hour be better spent doing an extra job which generates you $50+ profit? Extra profit could amount to $2,600 extra profit per year. Combine direct cost savings plus extra profits and you end up with massive productivity benefits!
- Dramatically decrease your printing, paper and toner/ink costs.
- Less paper means less storage/filing and shredding costs.
- Save fuel with staff no longer required to drive paperwork to/from the office
- Any form filled out on Canvas is visible on the web within moments in the office. This can improve invoice and payment turnaround time which directly affects cash flow
- Any form can be easily sent as a PDF attachment to any email address
- All form data can be reported on, exported and is secured stored online
- Save staff labour costs
- Driving/delivering paperwork to/from the office
- Having to re-enter forms due to missing information
- No more illegible handwriting problems
- Anything captured can be instantly searched, so no more fumbling through filing cabinets.
- Chasing lost paperwork or admin time searching for historical paperwork in filing cabinets
- Lost sales/profit you could have made selling or servicing customers instead of paper transport/management
Canvas has these useful functions that can enhance your forms:
- Capture signatures digitally – this allows you to capture signatures using the touch screen of your smartphone or tablet. Can be used to accept a quote or accept that the job was completed satisfactorily.
- Capture Photos – take several photos and attach to the form eg: before and after shots, hazards/incidents and more. Handy for capturing serial numbers, model numbers or proof the job was completed.
- Calculations - the forms can automatically perform calculations eg: price + labour + GST making mis-quoting a thing of the past.
- GPS Capture – allows you to capture the GPS location of when/where a form was filled out. This can be used to prove attendance at a customer job or site.
- Barcode scanning - to lookup your equipment or inventory.
- Upload your existing databases - upload parts lists, pricing sheets and customer lists to make forms easier to populate. While on the road, the selection of a product can automatically populate other fields (eg: price or description).
- Automatically distribute data from your form submissions – Canvas can run an automated report at a particular time and export that data, delivering it in CSV (spreadsheet format) to a designated email address. Eg: once a day all "Customer order" forms are grouped and turned into a daily spreadsheet which is emailed to your orders department.
- Replace paper in your business – With these apps you will no longer require hard copies at every stage of your business processes. This saves on paper printing and toner costs as well as power and possibly even real-estate if you are able to reduce the size of your paper storage archives.
Additional business benefits include:
- Reduce your environment footprint by removing paperwork from your business
- Boost your professional image, allowing your staff to capture information on a modern tablet/smartphone. PDF forms delivered to your customers Inbox are branded professionally with your logo and business details.
- Speed up your invoicing and cash flow by making invoices appear instantly in your customer's email Inbox. Customers who receive invoices faster, mean their deadline for payment starts ticking instantly.
- Access your entire history of submissions almost anywhere with a web browser. Run reports, search easily, and re-send forms as a PDF to any email address.
- You create your own app for what is important to your business. Use it for 1 form, or replace every single form in your business!
We are here to help
Our Business Apps experts are available to sit down with you to discuss your needs and pricing options to make sure you get the most out of your Canvas solution. We can:
- Sell you the Canvas licenses
- Setup and configure the Canvas solution for your business
- Provide training and support options
- Call (03) 5246 9900 if you'd like a demonstration or would like more information