Cloud Solutions > Deputy

Deputy

Deputy is a Cloud based Employee management solution designed in Australia for Australian businesses. Deputy simplifies rostering, timesheets, payroll, leave requests, clock on/off, shift replacement and much more. Use the mobile apps for individual sign on or replace that printout on the office fridge with an iPad that can digitally capture sign on/off and even take a picture of your staff to make sure they are at the right location, on the right shift and on-time.

Some of the great features of Deputy include:

Rostering – Find your available staff, create and publish rosters using an intuitive web interface with simple drag and drop. Create your own staff roles with min/max shift times, minimum breaks and even limits on time between shifts. Let Deputy manage your staff availability so you don’t have to remember who can work when.

Staff Shift Notifications – Quickly and easily notify your staff of their shifts via email, SMS or using the free to download Deputy Mobile App for a push notification change


Time and Attendance – Automatic Timesheet creation using clock on/off from their smart phones or use the Deputy Kiosk iPad app at your locations. You can also just log onto the Deputy website from any Internet connected computer and log your timesheets there. You can even require a photo to be taken as evidence the right person clocked on for the shift. 


Quick and easy timesheet approval – Approving your staff time sheets can be as simple as clicking Approve. This can even be automated to save you more time so you can automatically approve all timesheets as long as they are with appropriate parameters (eg: not more than X hours more than the rostered time). Easily add Sick Leave, Annual Leave, make amendments for staff who have not signed on, or signed on late and much more. Face detection technology can be turned on force staff to have their photo captured with each timesheet clock on/off. GPS technology can be turned on to force staff to physically be in the workplace in order to be able to submit a timesheet. 


Mobile App access - Deputy works on most smartphones, tablets, the web and even Apple Watch. This enables staff to submit timesheets almost anywhere and on any device. The easier you make it to sign on/off, the less chasing up your management has to do. Deputy can even remind a staff member on their mobile phone that they forgot to sign on, or if they forgot to submit a timesheet! 

 

Geo Zoning/Face Detection – use GPS or face detection on compatible handsets so you can see where you staff are signing on/off.


Manage multiple locations – With Deputy manage all of your work locations within the same system (eg: Geelong location, Waurn Ponds location). As well as that, each location can have different departments in them (eg: Management team, Sales team, Service team). Deputy is designed for small businesses all the way up to large businesses.

 

 


Payroll integration – Deputy supports direct payroll integration so that approved hours worked on timesheets can automatically turn into payroll hours. It integrates with popular payroll solutions like MYOB, XERO, QuickBooks and more to make pay runs a breeze. For unsupported payroll systems, you can export timesheets into CSV (Excel) format for manual importing into other software. 

 

Team Noticeboard – Use team notices to make important announcements and keep the team up to date. Your team can also use the noticeboard to ask questions, socialise, provide assistance or to keep others in the loop with achievements and updates. 


Tasks – Create task lists and assign them to your staff to make sure nothing is missed. Tasks can then be ticked off once completed to indicate the task is completed. 


We are here to help

Our Cloud Team are available to sit down with you to discuss your needs and pricing options to make sure you get the most out of your Deputy subscription. We can:

  • Simply order the Deputy licenses for you
  • Assist with onsite or remote setup and configuration of Deputy
  • Add these services to your existing Telstra fixed line bill
  • Provide onsite or remote Training so you can get the most out of Deputy